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ROLE-TYPES, ROLE CONFLICTS, ROLE OVERLOADS
Large organizations employ many individuals. Charismatic leaders, caring supervisors, innovative program directors, and numerous street-level employees lend individuality and character to the whole organization. One should also remember that higher moral and ethical standards are expected of public employees rather than of private employees, and that public managers work within very strict limits of legislation, executive orders, and regulations surrounding government. But unique contributions of individuals do not obscure their general patterns of behavior, or roles.
A role is a predictable set of expectations and behaviors associated with an office or position. Like an actor assigned a part, cabinet secretaries, police officers, and policy analysts step into roles that are already largely defined.
A person usually performs several roles and it may become a source of stress and overload. Role overload is more than just too much work, or overwork. Role overload exists when the demands of various roles overwhelm an individual’s ability to balance expectations, when the demands of one role make it difficult to fulfill the demands of others. The lawyer who must cancel an appointment to care for a sick child or the professor who neglects his students to fulfill administrative obligations is experiencing a role conflict.
Viewing organization as a system of roles helps to identify rights and obligations of each employee. Roles provide the consistency that holds an organization together. An organization that falls apart when individuals leave has not built an adequate structure of roles.
Although public organizations contain many specific roles, five role-types – the political executive, desktop administrator, professional, street-level bureaucrat, and policy entrepreneur – are the most common.
Political executives
Political executives (the secretary of a State Department, the city manager, or the county administrator) occupy the top of public organizations. Although their jobs and responsibilities are different, they all perform the functions of a political aide, policy maker, and top administrator.
In most cases, political executives are political appointees – elected officials give them their jobs. That is why their position, their tenure, and their influence while in office derive from the authority of elected officials. The official who wins the election most commonly appoints loyal supporters. They are advisors for selected officials.
Elected officials cannot do everything. They can do little more than point the general direction and scrutinize the final result. That is why political executives appointed by them are also policy makers. The political executive initiates, shapes, promotes, and oversees policy changes. They may also have responsibility for major decisions. The ultimate authority, however, rests with the elected official.
Political executives are also top-level administrators. It is a difficult role. Public executives are legally responsible for implementing policy They must cut through the red tape, resistance of change, intra-organizational conflict to assure that the public is served well. Those political executives who fail to reach down and get the support and enthusiasm of their agency personnel will effect little change in policy. But if they completely disregard the preferences, knowledge, and experience of their agencies, stalemate ensues. If they uncritically adopt the views of their elected officials or their agencies, they may lose influence with elected officials.
Desktop administrators
Desktop administrators are career civil servants down the hierarchy a few steps from political executives. They are middle managers and closely fit the general description of a bureaucrat. Whether a social worker supervisor or the director of a major government program, the desktop administrator spends days filled with memoranda and meetings.
The desktop administrators are torn between the promises and practicality of governing. Desk administrators guide policy intentions into policy actions that actually change, for better or worse, people’s life.
Desktop administrators differ fundamentally from political executives in that most of them are career civil servants. After a short probation period, most earn job tenure, and usually are not fired. Tenure insulates the civil service from direct political interference in the day-to-day working of government. Job tenure protects civil servants from losing their jobs, but they may be reassigned to less important jobs of equal rank if they lose favor with political executives.
Professionals
Professionals make up the third major role-type in public organizations. Modern professionals receive standard specific training that ends with certification. They also learn values and norms of behavior.
Increasingly the work of public organizations depends on professionals and more and more professionals are involved in public administration. The work of professionals involves applying their general knowledge to the specific case and requires considerable autonomy and flexibility.
An important difference between professional and non-professional work is who evaluates performance. Nonprofessionals are evaluated by their immediate supervisors. Professionals assert their independence from supervisors. Their work is evaluated by peer review of their colleagues and that has flaws: fellow professionals are sometimes more willing to overlook the mistakes of colleagues for different reasons.
Street-level bureaucrats
Street-level bureaucrats (social workers, police officers, public school teachers, public health nurses, job and drug-counselors, etc.) are at the bottom or near the bottom of public organizations.
Their authority does not come from rank, since they are at the bottom of hierarchy, but from the discretionary nature of their work. They deal with people and people are complex and unpredictable, they are not the same and require individual attention. A common complaint about public bureaucrats is that they treat everyone like a number; they ignore unique problems and circumstances. But there are only general guidelines how to deal with people (an abusive parent, an arrested, poor, old or sick person), and it is impossible to write better guidelines to make everyone happy. Street-level administrator must use judgment to apply rules and laws to unique situations, and judgment requires discretion.
Given limited resources, public organizations want fewer, not more clients, and this is an important difference between public and private organizations, which attract more clients to earn more profit. And dependence of clients on street-level bureaucrats often creates conflicts.
Street-level bureaucrats work in situations that defy direct supervision. Even when supervisors are nearby, much work with clients is done privately. Most paperwork and computerized information systems attempt to control street-level bureaucrats, who in turn become skilled in filling out forms to satisfy supervisors while maintaining their own autonomy.
Street-level bureaucrats are also policy-makers. They often decide what policies to implement, their beliefs can affect their work with clients, they may interpret the policy to benefit clients and vice versa, and thus they may change the policy while implementing it.
Policy entrepreneurs
The policy entrepreneur is generally considered to be the charismatic person at the top, though they can exist at all levels of an organization. They are strongly committed to specific programs and are strong managers. They are skilled in gathering support and guiding an idea into reality. The role requires conceptual leadership, strategic planning, and political activism. This role is both necessary and dangerous. They take risks and push limits, which are necessary for a dynamic government, but they also bend rules and sometimes lead policy astray.
Ex. 2. Read the text again for understanding its main points and answer the "What"-questions given below:
1) What is a role? What is a role-type? What is role overload?
2) What helps to identify rights and obligations of each employee?
3) What may become a source of stress and overload?
4) What are the most common five role-types in public organizations?
5) What do political appointees do? What do elected officials do?
6) What are desktop administrators?
7) What is the third major role-type in public organisations?
8) What is the work of street-level bureaucrats?
9) What is an important difference between public and private organisations?
10) What do policy entrepreneurs do?
Ex. 3. Now read the text for detailed information to complete the following sentences:
1) Large organisations employ many individuals: charismatic …, caring …, innovative …, and numerous … who lend individuality to … .
2) Cabinet secretaries and policy analysts like actors step … that are already largely defined.
3) … exists when the demand of various roles … an individual's ability to balance expectations.
4) The lawyer who must … to care for a sick child is experiencing a … .
5) The most common five role-types are …, …, …, …, and … .
6) … occupy the top of public organisations; in most cases they are … .
7) … have responsibility for major decisions; however, the ultimate authority rests with … .
8) … protects civil servants from losing their jobs.
9) The work of professionals requires … and … .
10) Street-level bureaucrats often decide what policies to implement, their … can … their work with … .
Ex. 4. Answer the following 'Why'-questions:
1) Why can employees experience role overloads or role conflicts?
2) What holds an organisation together? Why?
3) Why are political executives called political appointees? What are their functions?
4) Why are desktop administrators said to fit the general description of a bureaucrat?
5) Desktop administrators are mostly career civil servants, aren’t they? Why?
6) Why does the work of professionals require considerable autonomy and flexibility?
7) Does the authority of street-level bureaucrats come from rank or nature of their work? Why?
8) Why does dependence of clients on street-level bureaucrats often create conflicts?
9) Why is the role of policy entrepreneurs both necessary and dangerous? What risks do they take? What limits do they push?
10) What is meant under “leading policy astray”? Why?
D. Post-reading Exercises
Ex. 1. Insert prepositions where necessary:
1) Street-level employees are … the bottom … public organisations. Nevertheless they lend individuality … the collective and character … the whole organisation.
2) Policy analysts, like actors step … roles that are already largely defined.
3) Political executives occupy … the top of public organisations.
4) Cutting … the red tape public executives are legally responsible … implementing policy.
5) Desktop administrators are middle managers and closely fit … the general description of a bureaucrat.
6) Desktop administrators differ fundamentally … political executives … that most of them are career civil servants.
7) A common complaint … public bureaucrats is that they dealing … people treat everyone like a number.
8) Street-level administrators must use judgment to apply … rules and laws … unique situations.
Ex.2. What is the English for:
| А 1) отождествлять с … 2) спрос на … 3) назначать (на должность) 4) наблюдать, надзирать 5) поддержка, помощь 6) мешать, быть помехой 7) оправдывать 8) гибкий 9) жалоба 10) притворяться, делать вид 11) затемнять, скрывать, делать неясным | B 1) определять права и обязанность каждого сотрудника 2) источник стресса и перегрузки 3) находиться на вершине иерархии 4) противостоять бюрократическим проволочкам 5) испытательный срок 6) срок пребывания в должности 7) работа требует гибкости 8) не принимать во внимание конкретные проблемы и обстоятельства 9) применять закон к конкретной ситуации 10) затрагивать (влиять на) работу 11) подвергать воздействию (давлению), наносить врем (ущерб) |
Ex. 3. Retell the text finishing the following sentences and adding 4-5 phrases of your own:
1) The text under discussion draws our attention to …
2) There are five most common role types in public organizations. They are…
3) Political executives are political appointees, that's why …
4) Desktop administrators closely fit the general description of a bureaucrat, they differ fundamentally from …
5) Street-level bureaucrats are at the bottom of public organizations and …
Ex. 4. Translate into English:
1) Если рассматривать организацию как систему ролей, это поможет определить права и обязанности каждого отдельного сотрудника.
2) Выполнение сотрудником нескольких ролей в организации может явиться источником стресса и перенапряжения.
3) Профессор, пренебрегающий своими студентами ради исполнения административных обязанностей, переживает ролевой конфликт.
4) Главное отличие между государственными и частными организациями заключается в том, что государственные организации, будучи ограниченными в средствах, не заинтересованы в обширной клиентуре, в то время как частные стараются привлечь как можно больше клиентов для получения большей прибыли.
5) Как правило, работа, предполагающая общение с людьми, является самой сложной, потому что люди непредсказуемы, непохожи между собой и потому требуют индивидуального подхода.
Ex. 5. Render into English:
Два столетия индустриального типа производства показали ограниченность и опасность производственного, или, как чаще называют, технократического подхода к организации общественной жизни и, естественно, к государственному управлению. Именно под влиянием этого подхода глубоко гуманистические идеи Возрождения и Просвещения, взрастившие нашу цивилизацию, были отодвинуты в сторону. Человек обычно воспринимался лишь в двух ипостасях: как производитель и как потребитель, с применением к нему одного – экономического – критерия оценки развития. Фактически в системе таких координат со времен Тейлора развивалась и наука управления производством, многие постулаты которой позднее были взяты и восприняты теорией государственного управления. Положение, складывающееся на грани тысячелетий, требует конкретного изменения всей философии и методологии государственного управления. Во главу угла должен быть поставлен человек, государственное управление призвано приобрести подлинно гуманистическую окраску. Надо искать нетрадиционные формы взаимосвязей между людьми, людей с природой, со своим прошлым и будущим. А это возможно при широкой гуманизации государственного управления, при внимательном учете философских, социологических, психологических, правовых, педагогических знаний.
Unit 5
Personnel Administration:
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